The following outlines the procedures for registering an oil spill response arrangement. The Chamber of Shipping is an agent authorized to register response arrangements between the vessel owners and Western Canada Marine Response Corporation. There are three documents that must be completed in order to comply with the regulations:
To register a vessel, a Membership Agreement form must be completed for each vessel and signed by the authorized signatory (see below for an explanation) and forwarded to the Chamber of Shipping (COS) with the appropriate fee prior to the vessel's arrival. The annual registration fee is $775 and an additional $175 agency fee for non-COS member companies may apply. Only the fillable pages need to be returned. Please note that Schedule A (Additional Arrangements Form) is provided for owners/operators wishing to register more than one vessel in their fleet. To download the fillable forms, please see instructions below.
- Schedule 1 - GST Form - Evidence of Non-Residence
International vessels are zero-rated for GST purposes, but must complete Schedule B (Satisfactory Evidence as Proof of Non-Residence and Non-Registration for GST Purposes). Should a Schedule B not be submitted and on file, the responsible parties will be subject to HST on the registration fees and applicable taxes on service rendered.
- Schedule 2 - Ship Declaration
The "Declaration for a Ship that is in Waters South of the Sixtieth Parallel of North Latitude must be completed and kept on board the vessel in the event that Coast Guard requests for this information.
- Schedule 3 - Considerations Regarding Authorized Persons
Authorized Person - Clarification
Western Canada Marine Response Corporation has provided clarification on who should be named as the Authorized Person on the Ship Membership agreements and has included it in Schedule 3 of the membership agreements.
The Canada Shipping Act(2001) simply states that the on-board declaration should identify every person who is authorized to implement the arrangement with the response organization (paragraph 167(1)(b)(iii)) recognizing that to be at all effective, a spill response effort must be co-ordinated, concentrated and immediate.
Difficulty in communication increases when the ship and the person making the necessary decisions are located in different time zones. Ideally, the person or persons authorized to make financial decisions such as implementing an arrangement with a response organization should be located in the same time zone as the ship, or at the very least, on the same continent, here in North America.
The Master of the ship may or may not be one of those persons. At the time of a spill, a Master is involved in a number of on-board related activities as identified in the shipboard oil pollution emergency plan required by MARPOL, including discussions with a myriad of government agencies. Helping to co-ordinate an immediate and concentrated response outside the confines of the ship may best be left to persons other than the Master.
Download the fillable PDF agreements:
- Ship (Non-Bulk Oil) Membership Agreement
- Ship (Bulk Oil) Membership Agreement
- Schedule 1 - Evidence of Non-Residence
- Schedule 2 - Ship Declaration
Payment for oil spill response arrangements must be made payable in Canadian dollars to the Chamber of Shipping of British Columbia and sent to 100 - 1111 West Hastings Street, Vancouver, BC V6E 2J3 Canada either directly or through your local agent. Our account details are provided below if you wish to wire transfer the funds:
Bank Name:Bank of Montreal
Bank Address:595 Burrard Street, Vancouver, BC V7X 1L7 Tel: 604-665-2726
Account: Transit No.: 004 Account No.: 1630-113